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  • July 25-27, 2018, Vendor Registration for Conference on Laboratory Instruction Beyond the First Year (BFY3)

July 25-27, 2018, Vendor Registration for Conference on Laboratory Instruction Beyond the First Year (BFY3)

  • 25 Jul 2018
  • 27 Jul 2018
  • Loyola University-Maryland, Baltimore, MD

Registration is closed

This is the Vendor Registration page for the Third Conference on Laboratory Instruction Beyond the First Year (BFY3). The conference will be held at Loyola University Maryland in Baltimore, MD on the three days (Wednesday, July 25, 2018 through Friday, July, 27, 2018) immediately preceding the 2018 Summer National Meeting of the American Association of Physics Teachers (AAPT).

The goal of the BFY3 Conference is to expose attendees to a broad range of contemporary instructional lab experiments appropriate for sophomore-, junior- and senior-level college physics courses, while also serving as an opportunity to discuss a range of curricular models that allow for enhancement of the undergraduate physics major. This goal will be met through a combination of hands-on small-group workshops, plenary talks, panel discussions, poster sessions as well as informal conversations.

Registration is limited to 150 non-vendor attendees, and is expected to reach capacity before the registration deadline.


All sponsors will have banners recognizing their contribution at sponsored events. Sponsors will also get an active link to their website from the conference website for 1 year from the end of the BFY3 conference. Sponsors who contribute $750 or more will have an active link to their website for 2 years 9 months (i.e., 3 months prior to the next projected BFY conference).

Additional info about the conference rates and sponsorship options is available in the Letter to Vendors.

Lodging and Parking

On-campus dorm apartments

The conference has access to apartment housing on the Loyola University Maryland campus for the nights of Tuesday, July 24 through Friday, July 27. The latest checkout time is Saturday morning, July 28th. 

Apartments have either 2 or 3 bedrooms, a living room, dining room and kitchen. Each bedroom has two beds, dressers and desks. Apartments are furnished with residential college furniture, and there is at least one full bathroom located in each apartment. The kitchens are equipped with a full-size refrigerator, oven and cooktop, but are not outfitted with utensils, dishes, pots, pans, microwaves or coffee makers. Towels and linens are provided.

Attendees may reserve single occupancy bedrooms ($69/night per person) and double occupancy bedrooms ($64/night per person). Reservation and payment for dorm housing must be done as part of the conference registration process. All dorm reservations must be made by Friday, July 6th. 

Off-campus hotels

**6/18/18  We have reached our room limit at the Radisson. There should be more rooms at the Colonnade available on 6/19/18. In addition, you can purchase hotel rooms at either hotel at the regular rate.**

The Radisson Hotel at Cross Keys, Baltimore (2.1 miles from conference) can be reserved at a Loyola event nightly rate of $125  plus tax for weekdays and $135 plus tax on weekends. See below for how to make reservations. Discounted group rate reservations should be made by June 24th.

The Inn at the Colonnade Baltimore - a DoubleTree by Hilton Hotel (0.9 miles from conference) can be reserved for $139/night + taxes. The discount group name is Amherst College-Advanced Laboratory Physics. When searching for rooms, use the special rate code/group code AAL. Discounted group rate reservations should be made by June 24th.


Free parking is available in lots near the Loyola dorms. All attendees and vendors can use these lots. The dorm parking lots are open during the summer, so no parking pass is needed.


The conference provides coffee breaks, snack breaks, and the following meals for all participants including:
  • Wednesday lunch and dinner
  • Thursday lunch, and dinner
  • Friday breakfast and lunch

Additional Info for Radisson Reservations

Online instructions for Radisson

  • Go to

  • Select the dates you are checking in and checking out and select Search.
  • Under the modify search box click on more search options
  • Please enter in the Promotional Code box - LOYLAB
  • Click Search Again
  • Only the Radisson Cross Keys will appear with your groups booking information
  • Select Book Now

Room Options screen will appear. Please select the bed type that you are requesting which is located at the bottom of the page. Once you select the bed type you are requesting click Continue. You are then prompted to your reservation profile page where you would input your contact and payment information.

Phone reservations for Radisson

The BFY3 guests can also call Reservations: 1-800-333-3333 and say you are making a reservation for The BFY III – Alpha Advanced Laboratories – Loyola group & the dates you will be staying at the hotel.

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